Art Room Digitized & Organized in the Cloud with “Google Drive”

Now that we’ve explored converting your lesson plan book to a digital format, you may be looking for a way to digitize and save all of your lesson plans, presentations and resources. One of my summer projects has been trying to organize all of my files so they are in one location.  I have worked on paring down some of my teaching files so that I no longer have to look through three drafts and various locations to find my final rubric. With Google Drive  I can organize my files and access them anytime from anywhere- my school computer, my home computer, my iPad, and even my smartphone!



Google Drive is the new Google Documents.  It is very similar to Evernote and Dropbox, two other cloud based storage sites.  With Google Drive you can store your documents, forms, and presentations.  Google Drive offers 5GB of storage for free!  You can store Mircosoft Office products (Word documents)  or simply create them using google products (Google documents.)  I have created folders for art projects, which allows me to organize all the files I need for that art project.  I also color coded  the folder to help me visually see which team (grade level) each project relates too.

Check out the video on how to use Google Drive in the Art Room

This upcoming school year I plan to scan any handouts, brochures, or items that I would like to use so my files are digitized and organized. This will also allow me to post to my classroom website for easy student and parent communication.  The best advantage of Google Drive for me is that I can never lose it and have everything I need no matter where I go!

Have you tried Google Drive before?  How do you utilize this platform?

Have you used any other cloud based storage program?  Let us know what you think!


Chelsie Meyer

This article was written by former AOE writer and technology guru Chelsie Meyer.


  • Cathy

    I really like this, especially since our school is going “iPad” in one year. Just the ability to access all of my documents from anywhere besides my laptop will make it really nice. This application is extremely easy as well. 

    • Cathy,
      Thanks for sharing! Yes, that is exactly why I love the ability to sync all your files! Best of luck to you as you transition to an iPad school!

  • The other thing I LOVE about the Google Drive is that you can share folders with anyone. I made a Google Doc folder of sub lessons and shared it with all the elem art teachers in my district. They can add any to it as well as access it. Then anyone with access to the folder can just take one of the sub plans and email it to the secretary if you can’t come in last minute. LOVE IT!!!

    • Stefanie Vorrasi

      I love that idea. My school uses Google Drive and I think having a shared sub folder is a great idea!

  • Anne Pisarik

    Google docs is also a great way to have students (especially high school in a 1:1 school) collaborate with each other. I have gotten a lot of ideas from Frank Curkovic’s site:

    • Awesome resource, Anne! I have Pinned this, but not looked closer. I will be using this as a resource for “Designing Your Art Curriculum”!

  • Pingback: How to use Google Forms in the Art Room | The Art of Ed()

  • Jill Alberson

    Question! How does Google Drive work with documents created on my Mac? the same?

    • Jill Alberson

      oops! just watched the video and got my question answered! thank you!